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"Telephone etiquette when answering calls from relatives"

About: Dr Gray's Hospital / General Surgery

(as a relative),

I attempted to call Ward 5 at Dr Grays Hospital, and am appalled and more than a little concerned at the manner in which my call was dealt with - or not dealt with should I say.

Obviously busy, but the call was eventually answered with a  hello, the staff member's first name and no ward number. Then the phone was laid aside.

The member of staff then proceeded to speak to someone else on another phone regarding staffing - I heard the entire conversation.

The member of staff then spoke to someone in person about a lady going home - I heard that her family were collecting her at 5 pm.

I am totally appalled by this. As a healthcare professional myself, I know this is not normal behaviour when answering a telephone call, regardless of how busy or short staffed they may be.

At no time should any person, other than a member of staff, be able to hear 2 different conversations regarding staffing and worse yet, regarding a patient’s discharge.

Further training in handling phone calls and confidentiality of patient information is required as a matter of urgency, in my opinion.

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Responses

Response from Lesley Gow, Nurse Manager, Surgical Services, NHS Grampian 16 months ago
Lesley Gow
Nurse Manager, Surgical Services,
NHS Grampian
Submitted on 30/11/2023 at 17:39
Published on Care Opinion at 17:39


picture of Lesley Gow

Dear sunkx34

I am very sorry to hear about the way you were treated on the phone and equally concerned around their lack of professionalism, confidentiality & respect for yourself and others.

This is absolutely not the way I would want any of my team to be answering phone calls to anyone, so please be assured that I will be looking into this further and hopefully this will not happen again.

If you are able to recall the name of the staff member who answered the phone, I would be very grateful if you could share this with me directly on lesley.gow@nhs.scot.

Thank you for sharing your experience, even though it was a negative one, and allowing us the opportunity to improve where is needed.

Lesley

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