"No support"

About: Whiteley Surgery

I recently could not travel a booked holiday but due to having pneumonia and a 10 day hospital stay I had to cancel my holiday.

I needed the surgery to complete a firm for the insurance and spent time completing it all for the doctor to help save them time.

When giving the form to the receptionist they told me it will take 6 weeks for the doctor to look at it.

I thought at the time it was excessive but if that was the process of the surgery then so be it.

I was told if I was lucky it might take 4 weeks and should contact them then if it was ready.

I waited 4 weeks, contacted the surgery but it was not ready. Knowing that their process was 6 weeks I accepted this politely and no offending anyone.

Now when the 6 week period arrived it was still not ready.

It’s disappointing that they say their process is 6 weeks and they have failed to meet their own process timescales.

So I used Anima to contact them about this - what a waste of time Anima is.

I asked when I will receive the completed form and they replied they did not know but it would be done as quick as it can.

Quick as it can is no end date - this could be hours, days, months or years which is nothing short of ridiculous.

Further more my Anima request was marked as closed, meaning my request for a date was closed when in fact they did not give me a date and it should have been marked as in progress. Having worked in a professional back ground to close a question without the answer the action would never be closed and left open until the answer was given. So I find their Anima professionalism as very poor.

I am a stage 4 cancer patient and this is causing me additional stress and also the insurance claim is for about £3K which is not a small amount of money and not having this is also causing me additional financial stress.

The context of my review is as follows;

1) Failing to deliver their services in the timescales as promised

2) Creating additional stress to a stage 4 cancer patient

3) Failing to follow own stated processes which is causing financial worries to a stage 4 patient.

4) Anima replies are just being marked as closed without answering the questions properly. I suspect that they are measured on this so the priority is to close the request and not mark it as in progress.

Does this cause me distress, well I am writing this at 3:20am when I should be sleeping and getting rest, so yes this is causing me distress.

I have looked on their website about any details about timescales to sign an insurance document but I cannot find it, maybe they can send me the url to the exact page (not website but exact page) where this might be quoted.

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Responses

Response from Whiteley Surgery 2 months ago
Whiteley Surgery
Submitted on 08/07/2024 at 09:49
Published on nhs.uk at 09:49


Dear Mr Harniman,

Thank you for taking the time to provide your feedback and we are sorry to hear the Practice has not met the standard you expect.

Regarding point 1, we apologise if our team miscommunicated how long we require to process travel insurance forms and will ensure this is addressed to improve communication in future.

For clarity, whilst requests with financial implications are important for patients, they are not considered NHS work and are not permitted under NHS guidance to be actioned in our core hours. Therefore, to complete this work, we must ask our GP staff to do this on top of their regular hours, after their NHS work is completed, and we require up to 90 days for non-NHS work.

Regarding point 2, we apologise for any stress this has caused and we hope our explanation is helpful. We do not intend to cause stress to any patients, and we believe we will deliver you an improved experience in future.

Regarding point 3, we do our best to prioritise anything that has financial implications, but as above (point 1) this work must be done outside of our core NHS work, at a time when GPs are under considerable pressure to look after patients with clinical concerns that require medical attention.

We have a select few GPs who complete non-NHS forms on their days off or the weekend, but this is not easy to organise as additional work is often needed for NHS clinical services we must provide.

Regarding point 4, we read through responses and are disappointed you feel these were not closed appropriately. Our staff advised you this work is completed by GPs outside of NHS time, offered to make your request urgent, to which you accepted, and apologised for the distress caused.

For clarity, while your Anima request was marked as closed, this did not impact your request for a non-NHS form which remained with our GP team for completion and was upgraded to urgent at your request to give you further support and address issues with timescales suggested.

Regarding your request for our exact URL where this information is quoted, please use the following link: https://www.meonhealthpractice.co.uk/clinics-and-services/private-non-nhs-services/

Thank you again for taking the time to share your feedback and we are sorry we have not met your expectations. We believe this will help us to deliver an improved service in future.

Kind regards,

James Leach

Digital Transformation & Data Manager

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